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Office Manager/ Assistant to the Principal

The Lutheran High School Association of St. Louis is seeking to hire an Office Manager/Administrative Assistant to the Principal for its Lutheran North Middle & High School Campus.  This is a full-time non-exempt position.  To apply for this position:  Email cover letter, LHSA application, resume and references to:  Sharon Thurman, Human Resources Manager:  Sthurman@LHSAstl.org

Summary: This individual must have a firm commitment to Christian education, the ability to multitask effectively, and the personality to represent the school positively to parents, students, teachers and visitors. In addition, he or she must have the ability to efficiently perform all administrative and clerical duties as outlined below.

Duties and Responsibilities:

Manages the front office to ensure a cohesive workplace that responds to the needs of school families and colleagues.
Maintains a high level of confidentiality in accordance with the needs of an organization that deals with sensitive parent, student and faculty information.


Supports the Principal and school leadership, and works collaboratively with the VP of Finance to monitor and manage various school operational components, including budget oversight, in order to ensure timely and accurate reporting of critical information (financial and otherwise) as needed.


Oversees management and operation of the multi-line telephone system, the electronic marquee (street), the daily bell system, and the building alarm system (accounts). 


Manages senior class administrative functions such as interfacing with our supplier of caps, gowns, diplomas, announcements and the like; event mailings; awards; graduation tickets, etc. 


Takes accurate messages, and screens and directs telephone calls for upper management in a professional manner.


Prepares correspondence, records, reports, memos, event programs and flyers as assigned in support of events and to provide administrative support for special projects, including research, compilation of data and preparation of summary reports.


Prepares materials for faculty functions including: meetings, new teacher induction, student teachers, etc. 


Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.


Maintains an organized, school-wide, calendar; schedules meetings and appointments as needed.
 
Maintains inventory of office supplies and orders additional supplies for both office and others as needed while maintaining special purchasing accounts such as Amazon Prime, Naier, etc. 


Ensures approvals are secured as required and all invoices are verified and loaded to the invoicing system for payment.  Researches vendors for pricing and delivery options to meet school needs.


Operates and troubleshoots issues with standard office equipment including:
  • photocopier/scanner
  • computer and printer
  • multi-line telephone system


Arranges maintenance for office equipment as needed.


Assists with position postings and oversees HR functions during the hiring process. 


Performs other related duties as assigned.
    • Skills/Qualifications:
    • Oral Communication Skills
    • Written Communication Skills
    • Proofreading Skills
    • Telephone Etiquette
    • Diplomacy
    • Filing
    • Math Aptitude
    • Graphic design
    • Organization
    • Planning
    • Professionalism
    • Time Management
    • Computer Literacy
    • Keyboarding Skill

    • Education:
      Bachelor’s degree or higher.

    • Experience:
    • Five or more years general office experience preferred
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